- Annual General Meeting
- Agenda for Annual General Meeting
- The Patrons
- The President
- The Vice-President
- The Chairman
- The Vice-Chairman
- The Secretary
- The Treasurer
- The PRO
- The Assistant Secretary
- The Assistant Treasurer
- The Auditors
- Vacating Office
- Kerry Person of the Year
RULE I – TITLE
- The Association shall be called Cumann no gCiarraíoch – Áth Cliath or in English, Kerry Association in Dublin.
- The address of the Association shall be that of the officiating secretary or alternatively where CEC may direct.
- The Association shall be non-political and non-sectarian.
- No member shall use the Association for his own private purposes.
- In these rules, CEC will mean Central Executive Council. AGM will mean Annual General Meeting. The Association will mean Kerry Association in Dublin.
RULE II – OBJECTIVES
- The bringing together of Kerry people and their friends by means of organised meetings, lectures, debates, outings, dances and other similar functions as may be decided by CEC and AGM.
- To foster and encourage the playing of Gaelic games.
- To entertain, at the discretion of CEC, Kerry Gaelic Teams.
- To develop various interests of County Kerry as may be decided by CEC or the AGM.
RULE III – MEMBERSHIP
- Membership of the Association shall be open to:
- Every person born in the County of Kerry and the son and daughter of every such person. A person shall be deemed to have been born in the County if either parent was ordinarily resident in the County at the time of his/her birth.
- The husbands and wives of such persons.
- the children of persons eligible under (1) and (2).
- Other persons may be admitted as Associate Members, but such members shall be ineligible to hold office or to act on committees.
- Only members shall have a right to vote or speak at the AGM.
- It shall be open to members to address meeting of the CEC and AGM in Irish or English.
- Members and Associate Members shall pay an annual subscription fee of €20.00 or such other sum of money as may be determined upon at an AGM.
RULE IV – MANAGEMENT
- The AGM shall be the supreme authority of the Association.
- There shall be a Central Executive Council of the Association. The Central executive Council shall be appointed at the AGM. It shall consist of the Chairman, the Vice-Chairman, the Secretary, the Treasurer, four male and four female members. All members proposed to serve on CEC must be present or have given written consent to the Secretary that they are willing to serve on the CEC.
- With the consent of the Chairman, CEC may co-opt two members to serve on the CEC.
- CEC shall be responsible to the Association for the conduct of the affairs of the Association during it s term of office. The Chairman, the Vice-Chairman, the Secretary, the Treasurer and the PRO shall constitute a standing committee to deal with matters arising between meetings of the CEC.
- It shall be the duty of the CEC to promote the objectives of the Association, to meet as often as is necessary for the discharge of its duties and to be responsible for the right of administration of the funds under its control.
- Two clear days’ notice of meeting shall be given by the Secretary to the CEC members. In cases of emergency, the Chairman and/or the Secretary shall have power to dispense with this requirement.
- Absence, without reasonable excuse, for three consecutive meetings of CEC shall entail disqualification from membership of CEC.
- CEC shall have power to co-opt a member in the place of a member disqualified under (g) of this rule.
- At all CEC meetings, decisions shall be made by majority vote. In case of equality of voting, the presiding chairman shall have a second or casting vote.
- CEC may appoint sub-committees either of its own members or members of the Association. The powers of a sub-committee shall be defined by CEC and all decisions of a sub-committee shall require to be ratified by CEC. The Chairman and the Secretary shall be ex-officio members of the sub-committees.
- All members of CEC shall hold office from the conclusion of the AGM at which they are elected until the conclusion of the next AGM.
- All members and co-opted members of CEC other than the Chairman (see Rule X(c)) shall be eligible for re-election to CEC.
- Names of co-opted members of CEC (if any) shall be circulated to the members of the Association at the earliest available opportunity.
- Members of the Association shall be eligible for all offices of CEC other than that of Chairman (see Rules (X) and (XI)).
- The quorum for a meeting of CEC shall be five, of whom one shall be the Chairman, the Vice-Chairman or the Secretary.
- No officer or member shall receive payment for services rendered. Expenses incurred in the course of duty will be refunded at the discretion of CEC.
RULE V – ANNUAL GENERAL MEETINGS
- An Annual General Meeting shall be held during the month of April each year at such time and place as may be prescribed in the notice convening the meeting. In default of an Annual General Meeting being so held, any ten members may convene an Annual General Meeting.
- Seven clear days’ notice, specifying the place, date and hour of the meeting shall be given to members. The non-receipt of such notice by any member shall not invalidate the proceedings of the Annual General Meeting. In the case of special business, notices shall specify the general nature of such business.
- The Chairman, or in his absence, the Vice-Chairman, shall preside at every Annual General Meeting. In the absence of Chairman or Vice- Chairman, the members present shall choose one of CEC members to act as Chairman.
- Motions put to a vote of the meeting shall be decided on a show of hands, unless five members rising in their places demand a secret vote. A secret ballot shall then be taken on the motion. In the case of equality of voting, the Chairman of the meeting shall have a second or casting vote.
- Every motion or amendment shall be moved and seconded and shall, if the Chairman so decides, be reduced to writing and handed to the Chairman and shall be read before it is further discussed or put to the meeting.
- A member shall stand when speaking and address the chair
- A member shall not address the meeting more than once on any motion or amendment, but the mover of a motion may reply. A member may speak to a point of order at any time or, with the Chairman’s permission, in explanation of some point which he believes to have been misunderstood.
- The Chairman shall be sole judge on points of order and his decision shall be final and conclusive.
- The quorum for an AGM shall be fifteen members of whom one shall be the Chairman, the Vice-Chairman or the Secretary.
- Members who go forward for election and who are unsuccessful may have their names inserted as candidates for membership of CEC without further nomination.
- No business shall be transacted at an AGM unless a quorum is present.
- If within one hour from the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned given as in the case of an original meeting.
RULE VI – AGENDA FOR AGM
- Minutes of the last Annual General Meeting
- Relevant Correspondence
- Central Executive Council Report
- Financial Report
- President’s Address
- Chairman’s Address
- Election of: Patrons, President, Vice-President, Chairman, Vice-Chairman, Secretary, Treasurer, PRO, Assistant-Secretary, Assistant Treasurer and Committee members.
- Appointment of Auditors
- Activities for coming year
- Any other business
- Votes of Sympathy.
RULE VII – THE PATRONS
There shall be patrons of the Association.
RULE VIII – THE PRESIDENT
There shall be a President of the Association who shall be elected at the AGM and shall hold office for a period of three years and shall not be eligible for re-election until a further three years have elapsed.
RULE IX – THE VICE-PRESIDENT
There shall be a Vice-President of the Association who shall be elected at the AGM and shall hold office for a period of three years and shall not be eligible for re-election until a further three years have elapsed.
RULE X – THE CHAIRMAN
- Only members of at least two years good standing shall be eligible for election to the office of Chairman.
- The Chairman shall hold office from the conclusion of the AGM at which he was declared elected until the conclusion of the next AGM, he shall be eligible for re-election subject to Section (c) of Rule X.
- The office of Chairman shall be held by any one member for not more than three consecutive years.
- The Chairman shall preside at all meetings of CEC and at the AGM of the year in which he holds office he shall have a second or casting vote in the event of equality of voting.
RULE XI – THE VICE-CHAIRMAN
- There shall be a Vice-Chairman. He shall act in the absence of the Chairman and shall have the same powers as the Chairman while so acting. He shall be eligible for re-election.
- Only members of at least two years good standing shall be eligible for election to the office of Vice-Chairman.
RULE XII – THE SECRETARY
There shall be a Secretary of the Association. He shall carry out such duties as may be assigned to him from time to time by CEC and in particular, he shall be responsible to CEC for the membership book of the Association. The issue of notices of meeting, the preparation of agendas, the keeping of reasonably detailed minutes and the conduct of correspondence. He shall be eligible for re-election.
RULE XIII – THE TREASURER
There shall be a Treasurer of the Association who shall be responsible to CEC for all monies received or expended. He shall keep proper accounts of receipts and payments in books for that purpose and shall provide such books and other statements of accounts as may be demanded by the Auditors, appointed at the AGM to audit his/her accounts. The Treasurer shall have his books ready for inspection by CEC as and when demanded. The Chairman shall initial and date such books immediately after inspection. The Treasurer shall be eligible for re-election. All cheques shall be signed by any two of the following: the Chairman, the Treasurer, the Assistant Treasurer.
RULE XIV – THE PRO
There shall be a PRO of the Association. He will be responsible for all matters concerning publicity and public relations of the Association He will ensure that the objectives of the Association are clearly defined and will devise strategy to ensure that these objectives are put before the general public. He shall be eligible for re-election.
RULE XV – THE ASSISTANT SECRETARY
There shall be an Assistant Secretary. He shall assist the secretary in all or any of the duties of the secretary or as directed by CEC. He shall be eligible for re-election.
RULE XVI – THE ASSISTANT TREASURER
There shall be an Assistant Treasurer. He shall assist the Treasurer in all or any of the duties of the Treasurer or as directed by CEC. He shall be eligible for re-election.
RULE XVII – THE AUDITORS
AGM shall appoint two auditors who shall inspect and audit the books of the Association at least one calendar month before the AGM. They shall report to the AGM of their audit. They shall be eligible for re-appointment.
RULE XVIII – VACATING OFFICE
On vacating office, an outgoing officer shall, on receiving a receipt thereof, hand over to his successor all papers, books and documents of which he had the custody. CEC shall take such action as its members consider necessary to ensure enforcement of this rule.
RULE XIX – FINANCE
- The financial year shall end on 31st December.
- The Association shall have a banking account with the bank into which all monies received on behalf of the Association shall be lodged immediately.
- All payments for the sum of £100 or more must be sanctioned by CEC and shall be paid by cheque.
RULE XX – RULES
- Only the AGM shall have the power to add to, alter or omit any of these rules and no such addition, alteration or omission shall be made except the motion to that effect is supported by two-thirds of the members who vote on such a motion.
- Proposals for the amendment of this Constitution shall be submitted in writing to the Secretary before the 1st February each year.
- Any matter not provided for in these rules shall be dealt with as CEC may determine. Any member of CEC who is not satisfied with the decisions made by CEC on such matters shall have the right to raise the question at the next AGM.
- Except where the contrary is specifically stated, all words and expressions in these rules imputing the masculine shall include the feminine.
RULE XXI – Kerry Person of the Year
The criteria for Kerry Person of the Year is as follows:
- The person selected must have shown leadership, brought honour to, and performed community, charitable or other services to such an extent that could be described as being beyond the norm of everyday life And
- The person must have been born in Kerry, unless the unavailability of maternity services at the time of their birth, or the employment location of their Kerry parents at the time of their birth resulted in their birth taking place outside Kerry OR the person was adopted by Kerry parents and lived in Kerry until his / her secondary education was completed OR the person has resided in Kerry for a period of at least 20 years and he / she has made a contribution that could be described as extraordinary to the life and well being of Kerry and its people.